Privacy Statement

Last Updated: May 18, 2025

This Privacy Statement outlines how Maximus Gulf ("we", "our", "us") collects, uses, and protects your personal information when you access or use the maximize.maximusgulf.com platform (“Site”). This includes participation in assessments, surveys, exams, processes, and any other related features.

Scope

This statement applies to all personal data collected through the Site, including from users engaging with all maximize modules

Information We Collect

1. Information You Provide and Information from Organization

  • Name, employee ID, job title, and organizational role
  • Contact details such as email and mobile number
  • Exam responses, survey answers, and submitted documents
  • Action plans, scores, performance targets, and achievements

2. Information Collected Automatically

  • IP address, browser type, operating system
  • Dates and times of access, navigation patterns, and session logs
  • Device identifiers and usage metrics tied to specific modules

Use of Information

We use collected data to:

  • Facilitate your participation in surveys, exams, and organizational processes
  • Track your performance in relation to assigned targets and scorecards
  • Analyze data to support internal reporting and operational improvement
  • Notify you of upcoming deadlines, modules, or relevant activities
  • Ensure the system functions properly and securely

Data Sharing and Disclosure

Your data may be shared:

  • Internally within Maximus Gulf for operational and evaluation purposes
  • With authorized administrators (e.g., your supervisor or manager)
  • With service providers strictly for system maintenance, analytics, or notifications
  • In anonymized or aggregated form for evaluation and reporting

We do not sell or rent personal data to third parties.

Legal Basis for Processing

Your data is processed based on:

  • Consent during platform usage and form submissions
  • Performance of a contract (e.g., participation in assigned tasks)
  • Compliance with legal or regulatory requirements
  • Legitimate interest in improving organizational performance and training outcomes

Data Security

We implement the following security measures:

  • HTTPS encryption for all connections
  • Role-based access control (RBAC)
  • Regular audits and logging of access and activity
  • Internal training on privacy and security
  • Compliance with the Saudi Personal Data Protection Law (PDPL)

Data Retention

We retain data:

  • For the duration of your active engagement with the platform
  • As required for evaluation, reporting, or audit purposes
  • As mandated by applicable laws or policies

Your Rights

You have the right to:

  • Access and review your personal data
  • Request corrections to incomplete or inaccurate data
  • Request deletion of data no longer needed
  • Object to certain uses of your data, where applicable

To exercise your rights, contact us using the details below.

Cookies and Analytics

We use cookies and system logs to:

  • Maintain session integrity
  • Monitor module usage across exams, surveys, and trackers
  • Improve navigation and platform performance

You may disable cookies in your browser settings, but some features may become unavailable.

Contact Us

Maximus Gulf
6257, 1st Floor King Abdulaziz Road
Al Rabie District, Riyadh 13316-2783
Kingdom of Saudi Arabia
Email: itteam@maximusgulf.com